Think of your sustainability report as a MAp of your hotel’s sustainability journey: why you started, where you are, where you want to go – and how you are getting there.

Yes, it includes facts and figures. But it is also a narrative – a chance to tell YOUR authentic story. Why have you started this journey? Why does the world (and its people) need your hotel? What are your (sustainability) objectives? What have you already done to reach them? What worked well? What challenges did you face? What are your next steps?

A good sustainability report makes your efforts visible and tangible. It shows your stakeholders (guests, team, investors, partners, community) what drives you and where you are heading. And it helps you to track progress.

In short: A sustainability report is not about being perfect. It's about being transparent, committed, and ready to do better.

Start with two things: define your sustainability goals and establish your starting point. Decide what matters most and what aligns with your hotel’s purpose and values. Set goals that are specific, measurable, achievable, relevant and time-bound. Whether you begin with carbon emissions, social impact or supply chains – clarity at the start makes every step easier later. Then measure where you stand: how sustainable is your hotel today? Take the assessment here.

A sustainability report succeeds when leadership sets the tone. Make it explicit that sustainability is core to your strategy, not a side project or a necessary evil. Clarify YOUR why – the change you want to see in the world – and translate that purpose into one-year goals with your team. Allocate the resources to deliver and hold the cadence.

You don't have to do everything on your own – and you shouldn't.
Assign someone (or a small team) to lead your hotel’s sustainability activities and the reporting process. Ideally, involve people from different departments: operations, housekeeping, kitchen, marketing, … 

Look for team members who bring both skills and motivation – whether it is data analysis, communication, or just a strong belief in doing better.

Already have a sustainability squad? Great! Then head to our free download The Sustainable Hotel Handbook: Introduction – it offers even more input for your journey.

You are not starting from scratch – and you do not have to reinvent the wheel. Several frameworks exist to help you structure your report:

• Global Reporting Initiative (GRI)
• United Nations Global Compact
• International Integrated Reporting Council (IIRC)

Even if you do not adopt a framework in full, it can still spark useful ideas. Choose what fits your size, target group and purpose. Our free download shows you how to write your own sustainability report, aligned with the standards above.

Still searching for even more inspiration before you start yourself? Our Communication Handbook highlights best-practice examples from hotels that are already reporting. You might want to start there.

A strong report is not written in isolation. It reflects the perspectives of the people your hotel impacts: guests, employees, suppliers, local community members, investors – you name it.

Based on your reporting framework and the first information you added and filled in: ask questions. Digg deeper. Create feedback loops. Make room for dialogue. And communicate honestly about what you are doing – and why.

Trust grows when people feel seen and heard. That applies to sustainability, too.

You do not have to prove everything on your own. Third-party verification adds credibility – and often, clarity.

External audits or certifications show that you are serious. They help you make reliable claims. And they often bring fresh ideas for improvement. For example, in 2021 we at MAp decided to walk the talk and become a certified B Corporation.

Each certification offers a structured path and sends a strong message: We care. And we are willing to be measured.

This is where everything comes together. Your sustainability report should lay out your commitments, actions, metrics and learnings – in a way that is both honest and understandable.

Share your purpose. Share your process. Share your numbers – and your next steps.

And remember: your report is not a one-time thing. It is part of your very personal and authentic sustainability journey. One that becomes more meaningful, visible and impactful over time.

We know writing your first sustainability report can feel overwhelming. That is why we've created the free template:
The Sustainable Hotel Insights: How to Write a Sustainability Report for Your Hotel

It gives you structure, guiding questions and a head start. So you can focus on what matters: your content, your impact, your story.

And if you ever get stuck – we are happy to help! ☻ 

Thank you for embarking on this journey with us! Let’s build a more hospitable and purposeful Planet – together.

We separate two layers: 

• Sustainability communication – WHAT you communicate: facts, progress, goals, hotel green claims.
   
• Sustainable communication – HOW you communicate: clear, inclusive, culturally sensitive, evidenced and free of greenwashing. 

You need both. Big labels without proof risk greenwashing. Staying silent about real progress becomes greenhushing. Our path: show what is true – and what improves next. That is how credible, search-strong communication in hospitality is built.

We created our own Communication Handbook for hotels – practical and built for teams. It contains ten principles. Here are three of them, with short guidance and concrete examples you can publish today.

1. Transparency

In short: Transparency means naming numbers, linking sources and showing real practice. No vague words, no empty promises. State where you stand – and what comes next. 

Example A – Breakfast: 

Wrong: “Our breakfast is eco-friendly.” 
Right: “Sixty percent of breakfast items are certified organic under [label]. Meet our suppliers here. Next goal: seventy percent by March 2026.” 

Example B – Energy: 

Wrong: “We are climate neutral.” 
Right: “Emissions 2024: 312 t CO₂e. Reduction target: minus forty‑two percent by 2027. Residual emissions are offset via [project], assured under [standard]."

2. Inspiration

In short: Inspiring means encouraging action rather than moralising. Show how measures improve the guest experience – and how team and community benefit. That is how sustainability storytelling becomes tangible. 

Example A – Sleep comfort: 

Wrong: “We care deeply about sustainability in our rooms.” 
Right: “Sleep well, choose well: bed linen from [maker] with [certificate]. Washed at forty degrees and air‑dried – saves around twenty‑nine percent energy per load. Daily change on request, otherwise every two nights.” 

Example B – Community: 

Wrong: “We support local producers.” 
Right: “Eighty‑two percent of ingredients come from within eighty kilometres. This week we work with [farm, town] and [farm, town]. On the menu: [two dishes] that show the season.”

3. Clarity

In short: Clarity makes decisions easy. Use guest words, keep one message per text and add a specific call to action. This reduces barriers – a plus for inclusive communication. 

Example A – Arrival: 

Wrong: “Accessible upon request. Please refer to the usual channels for arrival information.” 
Right: “No car needed – fourteen minutes by tram 7 from Central Station, stop at our door. Step‑free access to lobby and restaurant, lift width ninety centimetres, accessible junior suite with roll‑in shower. See the route now.” 

Example B – Call to action: 

Wrong: “Learn more.” 
Right: “See the menu and book a table” | “Compare rooms” | “Join our newsletter for updates on local producers”.

Choose one visible text – homepage, rooms or restaurant – and rewrite it with Transparency, Inspiration and Clarity. One purposeful line, one number with a source, one clear invitation. Publish – learn – improve. 

Make sure you are no longer guessing or risking greenwashing. Profit from credible sustainability communication. 

If you need support or would like more information – have a look at our Communication Handbook for hotels. 

Before we embark on crafting your sustainability story, it’s important we understand the role communication plays in sustainability. As independent and boutique hotel consultants that create sustainable hotels, we tell our clients to always communicate sustainability in a sustainable way. What does this mean exactly? Let’s look at the terms “sustainability communication” and “sustainable communication.”

Sustainability communication is the act of consciously integrating sustainability into a communication strategy by telling stakeholders about your sustainability goals and efforts. The objective of sustainability communication is to raise awareness and understanding about sustainability and what your hotel is doing on the front, and to encourage action to support your initiatives. Sustainability communication is the WHAT = your unique sustainability story, which we will craft together in three steps further below.

Sustainable communication, on the other hand, is about HOW you communicate vs. WHAT you communicate. This means you are communicating in a socially-responsible and ecological manner, with no negative impact to society, the economy and the Planet. The objective of sustainable communication is therefore to reduce the environmental and social footprint of communication activities and to make sure that all can profit from it.

In The Sustainable Hotel Handbook: Communication, we outline 10 Principles of Sustainable Communication to guide marketing and communication professionals in crafting their sustainability stories in the right way. They include the important elements: transparency, inclusiveness, cultural sensitivity, clarity, responsibility, authenticity, progress, relevance, inspirational, ethical. While in the handbook we guide you through these principles with practical examples and checklists, we have included an overview in the template below, which we encourage you to download.

By communicating sustainability in a sustainable way and having the right sustainability story in place for your hotel, you build awareness for your brand, create a positive image of your hotel in the heads of guests, engage and motivate your employees, and better comply with reporting rules and regulations. Of course, you also avoid greenwashing.

Now let’s begin by following our four-step approach:

A captivating central story is the cornerstone of your communication strategy. It should build off your Purpose and be informed by your priorities. A compelling and authentic sustainability story captures what’s unique about sustainability at your hotel and touches on your overall approach to tackling it. It takes a strong stand or point of view and reflects your hotel’s unique personality.

Our practical template for download below will guide you in writing your hotel sustainability story! And the best part about it? It’s free!

When it comes to communication, the most efficient approach is the integrated communication method. Integrated communication ensures that, regardless of the channel or audience, the message is consistent and cohesive. Otherwise, you risk creating confusion and misunderstanding, which can result in a loss of trust or perception of inauthenticity.

Your central message is thus the red thread that runs through all your sustainability communications, making it consistent and coherent to your audience groups: Guest, Employees, Partners, Local community, Media, etc.

When it comes to messaging, we follow the “Know, Feel, Do” model, which is a simple and effective way to ensure People read your message, and that you inspire the correct emotion and encourage a desired action.

• KNOW: What do you want them to know about your sustainability strategy? How does it impact them?
• FEEL: What do you want them to feel about it?
• DO: What actions do you want them to take as a result?

As a next step, take your central story and address the “Know, Feel, Do” for each key stakeholder group listed above. 

Once you have defined WHAT you are communicating = your sustainability story, you also have to make sure that you are telling your story in a sustainable way. The HOW is equally important. You can use the overview of the 10 Principles of Sustainable Communication in our free template as a checklist to make sure that your storytelling is transparent, inclusive, culturally sensitive, clear, responsible, authentic, progressive, relevant, inspirational and ethical.

When it comes to getting your sustainability story done and dusted, the last step is a pretty straightforward one: test, test and test! Check how your messaging resonates with your stakeholders, gather feedback and make any necessary revisions to ensure your communication makes the kind of impact you want. Once you’re happy with it, you can build out supporting messages that go into more detail e.g. concrete actions you’re taking, specific targets you want to reach, or what you have achieved so far.

Including specific goals, targets and data within this extended narrative will demonstrate your commitment to sustainability and make it easier for People to trust you.

This story will serve as the basis of all your communications around your sustainability initiatives, and will make sure that it is not only consistent across all your channels, but credible too. By demonstrating credibility, you ultimately avoid the trap of greenwashing and increase the impact your sustainability initiatives have.

If you want to learn more about communicating sustainability in a sustainable way, check out The Sustainable Hotel Handbook: Communication, which we will be launching soon over on The Sustainable Hotel. In it, we guide you through not only building your sustainability story, but communicating it internally and externally, with insights into effective communications, practical tools such as exercises and checklists, as well as success stories and best practice examples. Check it out HERE.

Dear Lisa Flora, once again a big CONGRATULATIONS on completing your Master's degree in Sustainable Regional and Destination Development! Can you give us a brief insight into how you methodically approached this major sustainability topic of "making rural areas more attractive for young people"?

Thank you very much and with pleasure! It was clear to me that the first thing I wanted to do was analyse statements from young people throughout Germany. That's why I carried out youth study analyses. The aim was to find out: what is particularly important to young people between the ages of 12 and 25 when planning their future? I then used the information gained from this to carry out a systematic literature analysis and focused on technological trends, rural areas and the wishes of young people. This is the short version, because a Master's thesis consists of many individual methodological steps that are probably not so exciting for our readers. But our MAp mantra also applies here: #StepByStep.

Now, of course, we are looking forward to the answer! What do young people in Germany want for their future? Or what do they expect?

Three aspects seem to be particularly important to young people in Germany when it comes to their future: Flexibility, social life and standard of living. All three aspects are related to both everyday private life and professional life. It can currently be observed that young people feel that they can mainly realise these ideas in a city or urban area. Unfortunately, young people are therefore considering rural communities less and less as a place to live.

An interim question Lisa Flora, why did you set your Master's thesis in Germany?

The topic affects many people, of course! But I find it particularly interesting in Germany because there have been active attempts since the 1990s to initiate a counter-movement to rural exodus. For example, attempts were made to create equal living conditions and opportunities for urban and rural areas with the so-called spatial planning programme. However, this has not been a great success. I found it exciting to find out how technology could be used to achieve these goals in the future.

However, the results can also be applied to comparable countries such as Austria.

Why was it important to you to research and better understand the dynamics of rural areas in an urbanised world? What significance does this topic have for society and, above all, for future developments?

In times when the focus is increasingly on urban centres, rural areas are increasingly being pushed into the background. We can see that this has led to a negative spiral in recent years: As population density decreases, the infrastructure network in rural areas tends to become "patchier". This in turn means that many rural communities are struggling with the decline in educational opportunities, catering facilities and the closure of doctors' offices and police stations. And this makes local people unhappy, which is why many see the solution as moving to the city.

For the future, I see it as crucial that this trend changes. Firstly, in terms of social cohesion, so that there is a balanced and fair society in which all citizens have access to the same resources, services and opportunities regardless of where they live. And secondly, to ensure a diverse economic structure and the preservation of cultural identities. But the list is long and varied!

To what extent do technological trends play a role in the development of rural communities?

In recent years, technological progress has had a major impact on our daily lives, whether in the countryside or in the city. We have integrated technology into our everyday lives to such an extent that it is hard to imagine life without the many opportunities it has created. Young people in particular are making completely new demands on their place of residence as a result.

However, as already mentioned, in many rural areas in Germany, the infrastructure - including the digital infrastructure - is not as good as in the city and it is therefore not possible to keep up with the urban offer.

In summary, this means that successful rural community development today consists of using technology not only as infrastructure, but also as a driver for social interaction, education and professional opportunities. By integrating technologies that reflect the individual wishes and dreams of future generations, rural communities can not only become more attractive, but also better tailored to the needs of the future.

Does the topic of sustainability also play a role in relation to your research results?

The topic of sustainability plays a crucial role in the context of rural areas and is of great importance for their long-term development. However, my research findings primarily emphasise the social aspect of sustainability. For young people, it seems to be particularly important for their personal future to live in a place that promotes social justice, strengthens the community and offers initiatives that improve quality of life. Always in the context of technological offerings and opportunities.

How can the findings of your master's thesis be put into practice? What are the top 5 concrete measures that can be taken to make rural areas more attractive to young people through technology?

What I like about my work is that I was able to identify concrete examples of implementation. Even simple measures can enhance rural areas for young people.

My top 5 recommendations for rural communities are:

1. Promotion of social infrastructure through technology:

Introducing digital platforms for information, announcements, voting and coordination of community activities and neighborhood assistance.

2. Improving mobility through technology-based solutions:

Introduction of coordinated mobility offers that can be controlled via an app. Combined ticket offers in particular increase attractiveness (combining car-sharing, buses, e-bikes, etc.). When planning digital routes, always offer barrier-free routes (suitable for wheelchairs, etc.) for comprehensive accessibility for all.

3. Creation of flexible working options and co-working spaces:

Provide creative workspaces (co-working spaces) to appeal to people with (increasingly common) flexible working models. Actively promoting rural areas as attractive places for "workation" also attracts young people.

4. Digital storytelling in places steeped in history:

Integrating technology to make stories and information accessible at historically significant places. The playful exchange of information generates interest among many young people. Use of QR codes to provide background information and emphasise the history of a place/street. (For example: Why is Jägergasse called what it is and what used to stand on such and such a street corner?)

5. Cross-generational technology accessibility:

Young people want to feel they can be happy where they live, even as they age. Therefore, creating inclusive technology solutions that are accessible to all age groups; providing technology courses, especially for older people, to improve their technological literacy. Introducing technology gradually and in consultation with the community for seamless integration.

Source: Lisa Flora Buchauer

Of course, our final MAp meets question should not be missing today: What makes a truly unique hotel experience for you personally?

For me personally, a truly unique hotel experience is above all a "certain gut feeling". If I have a positive feeling when I first enter the hotel, I know it's something special.

A unique hotel experience for me is therefore a place that creates an emotional connection. And for me, such an emotional connection is created, for example, by offering various local experiences or creatively displaying the hotel's history in corridors / on the website.

And I have to admit: I'm also happy about the classic little chocolate on the bed pillow - preferably locally produced ;-)

Dear Johannes, thank you for your time! To begin with, please tell us a little bit about Orbital Systems and what your mission is.

Johannes: Orbital Systems is an innovation company whose mission is to make water appliances smarter and more efficient. Our products are made to save water and energy without compromising on the user experience.

Average consumption today exceeds 100 litres per person per day in the Western world. At Orbital, our goal is to reduce this number to 20 litres per day.

What inspired the founder of Orbital, Mehrdad Mahdjoubi, to launch the company? What major problems was he hoping to solve?

Johannes: As a student at Lund University, Mehrdad took part in an academic collaboration with NASA. Their mission was to uncover ways of sustaining life on Mars through innovative use of water. It was then that the revelation dawned on him; that groundbreaking ideas conceived for space could also revolutionise the way we manage water on our own Blue Planet. Fresh water is a finite resource, and its scarcity is a growing concern worldwide.

That's why our primary focus is on developing technologies that enable smarter use of water. Our advanced shower systems are engineered to drastically reduce water wastage without compromising on comfort or performance. By implementing Orbital showers in hotels, homes and businesses, we can significantly decrease water consumption on a global scale.

Can you tell us more about your products? What makes them so innovative and who are they made for?

Johannes: Orbital Systems specialises in water- and energy-saving products that combine sustainability, innovative technology and design. Our key products utilise circular technology to reduce water and energy consumption by 50 to 100%, all while providing users with a premium experience featuring high flow and constant temperature.

The Scandinavian design is evident in our minimalist, functional and aesthetically pleasing approach, ensuring that our products not only perform efficiently but also enhance the visual appeal of the space they are used in. These products are ideal for environmentally conscious consumers, hotels, spas, gyms and private homeowners who value both sustainability and design.

When you look back at the hotels you've worked with and how you've supported them on their path to more sustainability with your products: What has been your biggest learning so far?

Johannes: Many hotels are not aware of how much they pay for the water and energy used by their showers. When we get a chance to look at their numbers, they are often very surprised when they realise the magnitude of the savings they could achieve by installing our products.

We have also learned that hotel guests are not very willing to change their behaviour to save water and energy. When they pay for a hotel stay, they often use the shower much more than they do at home. This is especially true in 4- and 5-star hotels where water consumption can be very high. To better suit the organisation of the hotel business, where it is common to have a property owner company and an operator company, we have introduced a financial model where the cost can be split between these two entities.

The property owner pays an amount equivalent to the cost of a conventional high-end shower system, while the operator pays a monthly or annual fee for a Care Plan that includes consumables and a 10-year warranty. With this setup, the hotel's operational expenses per room immediately become lower than with a conventional shower.

Nowadays, people are talking more and more about saving water but aren’t necessarily being smarter about their water usage. What are your three most important water-saving recommendations?

Johannes:

1. Reduce your shower time (or implement an Orbital Shower ;-) ).

2. Turn off the tap while brushing your teeth, fill the dishwasher and keep cold drinking water in a jar in the fridge.

3. Install dual flush toilets or, even better, the Orbital Tap for up to 100% greywater reuse from the toilet sink to toilet flushing.

Do you have any recommendations for hoteliers on how they can start and/or advance their sustainability journeys?

Johannes: Hire an expert who can take a holistic approach to analyse your current state and identify areas for impactful improvements.

Key actions to become more sustainable always include:

1. Implementing energy-efficient solutions

2. Reducing water consumption

3. Minimising waste

4. Choosing organic and locally sourced food

As always, our final MAp meets question: What makes a hotel experience truly outstanding for you personally?

Johannes: Freshly baked bread for breakfast, a comfortable bed in a cool and silent room, and of course a long and refreshing shower without any unnecessary waste of water and energy.

Dear Luise, congratulations on your excellent work and the successful completion of your studies. What sparked your interest in devoting your bachelor thesis to the topic of sustainability communication in the independent hotel industry?

Luise: Thank you very much! I really enjoy browsing hotel websites and researching information about potential travel accommodations. This passion started when I was working as a flight attendant, when I regularly stayed in hotels and developed a growing interest in the industry. During the mentoring programme, Magdalena then told me that hoteliers often don't know exactly how to communicate about sustainability. This realisation not only piqued my curiosity, but also strengthened my desire to learn more about the specific difficulties and opportunities that the independent hotel industry in particular faces in this area.

What was the aim of your study and what approach and/or methods did you use to reach your destination?

Luise: The aim of my bachelor thesis was to develop concrete recommendations for action that can help hoteliers to successfully communicate their sustainability initiatives. To achieve this goal, I took various steps. First, I analysed hotel websites on sustainable booking platforms to gain an initial insight into current communication. In the next step, I conducted qualitative interviews with hotel employees to gain deeper insights into the background of sustainability communication, including difficulties or already successfully-implemented sustainability measures in communication. I then conducted a short survey to verify the findings and transfer them to a larger number of hotels. As a further methodological step, I also conducted two interviews with experts in order to obtain additional input for the development of practical recommendations for action. These methodological steps gave me a comprehensive insight into the current hurdles and difficulties in the field of sustainability communication. Based on these findings, I was then able to derive practical recommendations for action.

What difficulties do independent hotels have in communicating their sustainability efforts? Where have you identified hurdles and challenges?

Luise: According to my research, the main challenge for hoteliers is a significant lack of resources, particularly in terms of time and staff. These limited resources pose a significant barrier when it comes to engaging intensively with the communication of sustainability initiatives. Another significant difficulty lies in the clear presentation of the numerous sustainability initiatives. Many hotels have already implemented a variety of measures, but clearly communicating these initiatives is a challenge. The question arises as to how hotels can present the diversity of their sustainable efforts in a way that is understandable and appealing to their guests. In addition, hoteliers are faced with the decision of which specific measures they should communicate at all. With so many sustainability initiatives, the choice can be complex as hotels need to ensure that their chosen focus matches the expectations of their target groups.

How can independent hotels ensure authentic and credible communication of their sustainability efforts? OR what options are there for communicating sustainability measures emotionally and incorporating the hotel personality?

Luise: To ensure authentic and credible communication, I recommend that hoteliers present concrete facts and figures to back up their sustainability initiatives. This could include, for example, the exact origin of the food or the proportion of organic food. Such specific information provides a solid foundation for communication and allows guests to understand the real impact of sustainability efforts.

Furthermore, it is advisable to present the development in a transparent manner. By showing progress visually, not only is the hotel's commitment made clear, but guests are also able to follow the positive development of the sustainability initiatives. Such visual transparency not only creates trust, but also allows guests to actively participate in the sustainability progress. If the hotel has recorded CO2 emissions data, this information should definitely be shared.

This is not only for the sake of authenticity of sustainability efforts, but also as an opportunity for guests to make conscious decisions. Disclosing CO2 emissions data gives guests insight into the environmental impact of their stay and allows them to make an informed choice.

What are your top 3 recommendations for hoteliers to communicate sustainability measures clearly, concisely and yet authentically to their guests?

Luise: A particularly challenging task for hotels is to clearly present their sustainability efforts. In this context, I recommend that hoteliers integrate a special subpage for sustainability topics on their websites. On this subpage, the various measures can be organised, for example according to social, economic and ecological dimensions of sustainability or chronologically. This clear structure makes it easier for guests to find relevant information and obtain comprehensive information.

I also suggest that hotels emphasise their unique personality in their communication. Independent hotels often carry a special personality and individuality that makes them unique. These distinctive characteristics are not only reflected in the hotel itself, but also in its sustainability story.

In this context, hotels could tell their own story to emphasise their uniqueness. This could include, for example, why sustainability communication is personally important for independent hotels. Another important aspect is that hotels communicate tangible and concrete information for guests. Hotels can do this effectively by talking about concrete measures that bring immediate benefits to guests or affect them directly. Examples of this could be sustainable transportation options, health-promoting aspects or measures in the areas of energy and water. By focusing on tangible aspects, communication not only becomes more transparent, but also more relevant and appealing to guests.

As always, our final MAp meets question: What makes a truly unique hotel experience for you personally?

Luise: I particularly appreciate it when a hotel is not just a place to stay, but also tells the stories of the region and the hotel itself. For example, I love it when local food is present in the hotel's offerings or when the rooms are decorated with works of art from the region. Such details give the stay a special touch and allow me to be not only a guest, but also part of the local culture and atmosphere.